Finance Committee- 6/10/21 Minutes

| Finance Committee Meeting Notices, Agendas & Minutes

Windham Solid Waste Management District (WSWMD)

Brattleboro, Vermont

Finance Committee Meeting

Via ZOOM and In-Person

Draft Minutes of June 10, 2021

 

Committee Members Present: Merrill Mundell, Wilmington (Committee Chair); Michelle Cherrier, Dummerston; James Damato, Readsboro; Russell Hodgkins, Westminster; Patrick Moreland, Brattleboro.

 

Committee Members Absent: None

 

WSWMD Staff Present: Robert Spencer, Executive Director; Vicki Hayes, Office Manager/Bookkeeper/District Clerk.

 

Others Present: None.

 

Mr. Mundell called the meeting to order at 6:07 P.M.

 

  1. Changes and/or Additions to the Agenda: None
  2. Approval of Minutes – May 13, 2021.

 

Patrick moved to approve the minutes of May 13th as written, Michelle seconded. Motion was carried.

 

  1. Approval of Check Register-May 2021: Check 28543 to Heritage Environmental was discussed.  Bob explained the use of vermiculite for HHW.

 

Michelle moved to recommend the approval of the check register to the Board of Supervisors, Patrick seconded. Motion was carried.

 

  1. Review of Financial Statement-May 2021 Bob discussed the highlights of the monthly results. Revenue is at 104% of budget.  Driven by Renewal Energy Credits, increased tip fees and grant funds. There was discussion of potentially including that surplus in our Capital Plan.

Russ made the motion to recommend the approval of the May financials to the Board of Supervisors, Michelle seconded.  Motion was carried.

 

  1. Discuss Purchase of New Backhoe, and Food Waste Dumpster: Bob reviewed the

need for a new backhoe, based on age and potential future breakdowns, as well as the numerous uses in the yard.  He also reviewed the Infrastructure Grant that will provide 40% of the funds to purchase.  Based on what is contained in the capital plan and the added break from the grant the district can fund this purchase without a loan.

 

Also discussed was the need for the new food waste dumpster.  The committee felt that the purchase should come out of the operating budget, combined with the 40% covered from the grant.  This purchase should be made now given our expected surplus.

 

It was agreed that the committee would present this to the Board of Supervisors for approval.

 

  1. Update on the Federal Earmarked Money for Expanded Compost Facility: In the interest of time this will be postponed until the Board of Supervisors meeting at 7P.M.
  2. Executive Session:
  3. Next Meeting: August 12th @ 6PM.
  4. Adjournment @ 6:57 PM.

 

Minutes submitted by,

 

 Vicki Hayes

District Clerk