Windham Solid Waste Management District
Finance Committee Meeting
Via ZOOM and In-Person
DRAFT Minutes of August 11, 2022
Committee Members Present: Committee Chair-Merrill Mundell, Wilmington; James Damato, Readsboro; Michelle Cherrier, Dummerston
Additional Board Members Present: None
Committee Members Absent: Patrick Moreland, Brattleboro
WSWMD Staff Present: Robert Spencer, Executive Director; John Fay, Programs Manager; Vicki Hayes. Finance & Office Manager.
Others Present: None
Merrill called the meeting to order at 6:07pm
1. Changes and/or Additions to the Agenda: None
- Approval of Minutes of May 2022:
Jim made the motion to accept the minutes of May 12, 2022, as written, Michelle seconded. One abstention, Motion was carried.
- Approval of Check Register- June and July 2022: Jim asked about the process for Freon extraction as it was paid in both months. John explained the process.
Merrill asked about the price of the Pole-barn wall. Bob explained that it was finally completed and that we will be reimbursed from the Grant 60% of the cost. Also asked was the roll-off purchase. Bob explained it was a 40 yd open top. We have all our supply in use and have need for an additional roll-off. We will be reimbursed 40 % from the Grant. There was further discussion regarding Purchasing Policy.
Jim made the motion to have the Board of Supervisors accept the check registers from June and July 22, Michelle seconded and the motion was carried.
- Approval of the Financial Statements for June 22, and July 22: Vicki gave a brief overview of the June 2022 results; The fiscal year ended with an additional surplus of $24,886.78. Overall excellent Fiscal Year. July had a strong finish with a sizable surplus of $50,588.45, however it was discussed that we will see how the rest of the year goes with the current inflation.
Jim made the motion to recommend the Board of Supervisors accept the Financial Statements from June 2022 and July 2022. Michelle seconded and the motion was carried.
- Discussion of Remaining Surplus from FY 2022: This item was tabled until the office verifies that no previous determination for this was made.
- Discussion of FY 22-23 Capital Plan and 23-24: There was some discussion regarding timing of the purchase of the Forklift and the assumptions made. Bob explained that we look for the best deal at time of purchase and are not necessarily driven by new vs. used equipment. The committee agreed that the Forklift should be replaced this year and they feel the current plan should continue for FY 24.
- Discussion of Budget Planning: Vicki reviewed her timetable for the next few months. We will review revenue on September 13th and expense if possible but not likely. Expense will be done for October for sure with an eye to be completed for November.
- Executive Session (if needed): None
- Other Business: None
- Next Meeting: September 13, 2022 @ 6:00PM
- Other Business: Bob explained the need to use the open yard position as a new Yard Foreman position. He discussed the trip to Addison County to review their model and job description. We are currently drafting a version of the job description for review by the Policy and Personnel Committee. Jim commented that we may still need a driver. It was decided to discuss adds to staff during our budget sessions.
Adjournment: 6:55pm
Minutes prepared by:
Vicki Hayes
Finance and Office Manager