Windham Solid Waste Management District (WSWMD)
Brattleboro, Vermont
Finance Committee Meeting
Via ZOOM and In-Person
DRAFT Minutes of November 11, 2021
Committee Members Present: Merrill Mundell, Wilmington (Committee Chair); Michelle Cherrier, Dummerston; Patrick Moreland, Brattleboro; Russell Hodgkins, Westminster; James Damato, Readsboro.
Committee Members Absent: None
WSWMD Staff Present: Robert Spencer, Executive Director; John Fay, Programs Manager; Vicki Hayes Office Manager/District Clerk.
Others Present: None.
Merrill called the meeting to order at 6:06 P.M.
- Changes and/or Additions to the Agenda: None
- Approval of Minutes – October 14, 2021
Motion to approve the minutes of October 14 as written; made by Jim, seconded by Patrick. Motion carried.
- Review of Check Register-October 2021: Bob mention check # 28776 Amity Alarm, was for an additional keypad for the MRF section of the building. This should be the end of our security upgrades. Bob also pointed out check # 28779 to Bensonwood. This is for the wood shavings for the compost operation. Bob feels this is a cost effective source of carbon materials for our food scrap compost recipe. Also discussed was check #s 28794, and 28846 to Perkins for safety paint.
Bob said he registered for the US Composting Council conference in January to be held in Austin. The reservation expense and cancellation insurance is included in the Peoples United credit card bill labeled EFT-1031.
Motion to recommend the Board of Supervisors approve the check register for October; made by Patrick, seconded by Jim. Motion carried.
- Review of Financial Statement- October 2021: Vicki gave a brief overview of the financials, making note of the surplus of $102,334. She also reminded everyone that operations, and therefore revenue, will slow down in the next few months so we will probably be eating into the surplus.
Motion to recommend the Board of Supervisors approve the Financial Statement for September; made by Jim, seconded by Patrick. Motion carried.
- Consider and Approve FY23 Budget: Vicki explained the only change to the FY23 Budget from the prior version was the additional funds for the remote HHW collection as requested. This produced a flat assessment year over year.
Merrill noted that inflation will be rising and asked if there was anything that should be increased or decreased because of it. Vicki reminded the committee that we were very conservative on revenue assumptions because of that. John also noted that we will be looking at fee increases in spring and any anticipated shortfalls in our assumptions could be rectified through that process.
Motion to recommend the FY 23 Budget, Capital Plan and Assessments to the Board of Supervisors for approval; made by Jim, seconded by Merrill. Motion carried.
Vicki also noted that we have received the final annual audit and will be sending it out next week.
Vicki also reviewed the process for the budget public hearing, which will be December 9th at 6:30 P.M.
- Executive Session: None.
- Next Meeting: January 13th at 6 P.M.
- Adjournment @ 6:26 P.M.
Minutes submitted by,
Vicki Hayes
Office Manager/District Clerk