Windham Solid Waste Management District (WSWMD)
Executive Board Meeting
Via Zoom and In person
Minutes of August 19, 2026
Members Present: Michelle Cherrier, Chair- Dummerston; Dave Eastman, Vice Chair- Guilford; Stanley Noga, Jr- Brookline; Dan Toomey, Putney; Westminster; Merrill Mundell, Wilmington
Others Attending: Phil Goepp, Consultant
WSWMD Staff: Vicki Hayes, Finance Manager, HR Administrator & Treasurer; Anita Grant, Office Manager & Operations Liaison/District Clerk
Michelle called the meeting to order at 1:36 PM
Changes and/or Additions to the Agenda: Dave requested the following to be added to the Agenda for the board to discuss:
- Identify and streamline the recruitment process
- The transition plan for a new Executive Director involving the senior staff
- The Policy & Personnel Committee will now be working with the Executive Board regarding job descriptions
Michelle decided to discuss items that were not subject to Executive Session, so the agenda was done out of order.
Executive Director (Job Description): Changes that were approved by the Board of Supervisors were talked about with the Executive Board to ensure everyone had the correct approved version. Anita notified the board that the approved version had already been uploaded to the website.
Review other office job positions: Treasurer and Finance Manager: A discussion took place regarding the distinction between the Finance Manager and District Treasurer positions, which are currently being held by the same person (Vicki Hayes). The discussion also included how the roles should work with the new Executive Director. The job descriptions should remain separate but work in conjunction with one another to provide strong financial support for the District and maintain the integrity of the District’s budget.
Vicki has draft job descriptions for both positions, which will be provided to the Policy & Personnel Committee when the committee meets to develop the final job descriptions. She also recommended that the P&P Committee review and update the purchasing policy to ensure that purchasing by the Executive Director has oversight and more financial analysis is completed before projects are approved.
Executive Session: Michelle made a motion to move into executive session, Dave seconded, and the meeting moved into executive session at 2:12 PM to discuss Executive Director salary, hours & pay, and starting date. Michelle made a motion to conclude the executive session at 3:07 PM, Dave seconded, and the meeting and recording resumed.
Action to be taken:
- Stan volunteered to maintain the list of applicants. Dave & Stan are going to work on this together.
- Anita offered to create a spreadsheet to track applicants and make it available to all members of the search committee. The members will review the resumes behind the scenes and vote on the candidates.
- The committee is working on different responses to send to the candidates and will be reviewed at the next meeting.
- Liz Spector will be invited to all meetings after this one, as she is the only member of the Policy & Personnel Committee not involved at this point.
Next Meeting: Tuesday, 8/26/26 @ 2:00 PM
Adjournment: The meeting was adjourned at 3:43 PM
Minutes prepared by:
Anita Grant, District Clerk