Finance Committee Meeting Minutes- 8/13/26- Draft

| Finance Committee Meeting Notices, Agendas & Minutes

Windham Solid Waste Management District (WSWMD)

Brattleboro, Vermont

Finance Committee Meeting

Via ZOOM and In Person

DRAFT Minutes of August 13, 2026

 

Committee Members Present: Committee Chair-Merrill Mundell, Wilmington; Stanley Noga, Jr., Brookline; Michelle Cherrier, Dummerston; Dave Eastman, Guilford; Jim Pinkerton, Vernon

WSWMD Staff Present: Bob Spencer, Executive Director; Vicki Hayes, Finance Manager, Treasurer & HR Administrator; Peter Gaskill, Programs Coordinator; Anita Grant, Office Manager & Operations Liaison/District Clerk

Merrill called the meeting to order at 5:01 PM

  1. Changes and/or Additions to the Agenda:Dave wanted to review with the Finance Committee what he would be speaking about at the BOS meeting regarding the Planning Group update.

 

  1. Approval of Minutes- May 2026:

Dave motioned to approve the May 2026 minutes as written, Stanley seconded, and the motion was passed unanimously.

  1. Review & Approve the Check Register & Financial Statement- June 2026:

Vicki reported that FY 26 ended with a surplus of $72,768.04, with receiving the Solar REC’s of $43,700. Revenue ended at 105% of budget, and expenses (including payroll) were just over 100% of budget.

Dave made the motion to recommend the BOS approve the check register & financial statement of June 2026, Stanley seconded and the motion was passed unanimously.

 

  1. Review & Approve the Check Register & Financial Statement- July 2026:

Vicki reported that July started the fiscal year strongly with a surplus of $88,696.68. Increased revenues were driven by high access sticker sales, as 2/3 of the stickers had already been sold since May.

Stanley made the motion to recommend the BOS approve the check register & financial statement of July 2026, Dave seconded, and the motion was passed unanimously.

 

  1. Discuss the Allocation of the FY 26 Surplus:

Vicki alluded to the fact that ongoing equipment repairs were potentially exceeding the maintenance budget. To extend the life of the equipment, she asked that some money be put aside for trommel and loader repairs. She also reiterated that the bulk of the surplus needed to fund the ongoing Capital Plan, as the plan to purchase a new roll-off truck, could be possible by the end of the fiscal year without borrowing.

Jim P. made the motion to recommend to the BOS to split the FY 26 surplus of $72,768.04, designating $20,000 to the Compost Facility Plan to cover trommel repairs, and the remainder of $52,768.04 to the Equipment Capital Plan to cover loader repairs, and add to the truck replacement fund. Merrill seconded, and the motion was passed unanimously.   

 

  1. Discuss the FY 28 Capital Plan:

Vicki wanted to make sure that each committee member had a copy of the FY 28 capital plan that could be finalized at the next budget discussion.

  1. Discuss the FY 28 Budget Process: Vicki informed the committee that the revenue portion of the FY28 budget may be completed by the September Finance Committee for review.
  2. Executive Session: None
  3. Next Meeting: Thursday, September 10, 2026 @ 5 PM
  4. Other Business: None
  5. Adjournment: 5:50 PM

Minutes prepared by:

 

Anita Grant, District Clerk