Board of Supervisors

Each town in the District appoints one representative to the Board, as well as an alternate representative.  Board members have a number of related responsibilities:

• To attend and participate in Board meetings. The WSWMD Board of Supervisors meets the second Thursday of the month at 7:00 pm.  The meetings are held at the WSWMD Conference Room, 327 Old Ferry Road in Brattleboro.  (Meeting agendas are sent to town representatives and alternates usually at least one week in advance of the scheduled meeting.)
• As a representative to the board of a municipality serving 19 member towns, to serve the District as a whole, overseeing all aspects of its operation.   
• To communicate what is happening at the District level to his or her town officials (generally, this would be the town manager and/or the select board) as necessary.  
• To support recycling, solid waste, and household hazardous waste (HHW) education and collection programs sponsored by the District in his or her community, and in so doing support the work of the program coordinator.
• Finally, a representative to the Board of Supervisors is encouraged to participate in one of 2 committees that report to the Board: the Finance Committee and the Personnel/Policy Committee.

Representatives to the Board of Supervisors hold office for one year.  Appointments and re-appointments are made by town select boards on or before the last Monday in March of each year.  Both the primary representative and the alternate may be reappointed to successive terms without limit.  An alternate representative may serve in the primary representative’s place when that person is unable to attend a meeting, and has all the rights and privileges of a primary representative in the other’s absence.

Each Board member is allowed to cast one vote “for every 3,000 populations, or part thereof, in the municipality which he or she represents.”  

 The following is a list of towns and their represenatives:

Town Representative
Brattleboro: Patrick Moreland; alternate: Peter Elwell
Brookline: David Jones
Dover: Kevin Stine
Dummerston: Michelle Cherrier, alternate: Lester Dunklee
Guilford: Sheila Morse, alternate: Cheryl Franklin
Halifax: Lewis Sumner, alternate: Cara  Cheyette
Jamaica: Andy Coyne
Marlboro: Tony Gordon, alternate: Stillman "Stretch" Vonderhorst
Newfane: Shannon Meckle, alternate: Mike Fitzpatrick
Putney: Dan Toomey
Readsboro: James Damato; alternate: Robert Matte
Somerset: None (Non-voting member)
Stratton: Kent Young
Townsend: Irvin Stowell
Vernon: Michelle Pong, alternate: Emily Vergobbe
Wardsboro: Nancy Meinhard
Westminster: Russ Hodgkins
Wilmington Merrill Mundell, alternate: Tom Consolino
 

 

 

 

WINDHAM SOLID WASTE MANAGEMENT DISTRICT (WSWMD)

BRATTLEBORO, VERMONT

BOARD OF SUPERVISORS MEETING

MINUTES OF MAY 9, 2019

BOARD MEMBERS PRESENT: Michelle Cherrier, Chair, Dummerston; Patrick Moreland, Brattleboro; Lewis Sumner, Halifax; Greg Meulemans, Jamaica; Dan Toomey, Putney; James Damato, Readsboro; Irvin Stowell, Townshend; Russ Hodgkins, Westminster; Nancy Meinhard, Wardsboro; and Merrill Mundell, Wilmington

BOARD MEMBERS ABSENT: Peter Elwell, Brattleboro; David Jones, Brookline; Daniel Baliotti, Dover; Kevin Stine, Dover; Lester Dunklee, Dummerston; Sheila Morse, Guilford; Cheryl Franklin, Guilford; Cara Cheyette, Halifax; Tony Gordon, Marlboro; Stillman Vonderhorst, Marlboro; Shannon Meckle, Newfane; Mike Fitzpatrick, Newfane; Robert Matte, Readsboro; Kent Young, Stratton; Christopher Parker, Vernon; Emily Vergobbe, Vernon; and Tom Consolino, Wilmington

WSWMD STAFF PRESENT: Bob Spencer, Executive Director; Athena Lee Bradley, Programs Manager; and Minnie Boadu-Bennett, District Clerk

OTHERS PRESENT: None.

Ms. Cherrier called meeting to order at 7:03 PM.

1) Demonstration of New Trommel Screen: The board took a brief recess to witness the new Komptech Primus trommel screen in operation. Mr. Petrie demonstrated the equipment and Bob explained various aspects about how the screen relates to his current efforts in compost marketing.

2) Changes and/or Additions to Agenda: None.

3) Approval of Minutes— April 11, 2019:

Mr. Damato moved to approve the draft minutes of April 11, 2019. Ms. Meinhard seconded, and the minutes were approved as amended. (10 votes)

4) Approval of Check Register— April 2019:

Mr. Damato moved to approve the April check register, Mr. Sumner seconded, and the motion passed unanimously. (10 votes)

5) Approval of Financial Report— April 2019: Mr. Spencer summarized takeaways from the Financial Report and the finance committee’s discussion.

Mr. Moreland moved to approve the April financial report as presented, Mr. Hodgkins seconded, and the motion passed unanimously (10 votes).

6) Consider Financing Options for Payment on Trommel Screen and Authorize Executive Board to Approve Final Contract: Mr. Mundell recapped the discussion of financing options from the finance committee earlier and offered the committee’s recommendation to borrow internally from the post-closure fund with a four-year term. Mr. Spencer and Ms. Cherrier will research the previous structure for this kind of internal borrowing. Mr. Spencer noted that since his hiring he has worked to reduce post-closure related expenses.

Mr. Moreland moved to approve internal loan over four years, Mr. Damato seconded, and the motion passed unanimously (10 votes).

7) Designation of Authorized District Check Signatories:

Ms. Cherrier moved to add Mr. Moreland to the list of authorized signatories, which is additionally compromised of Mr. Toomey. Mr. Damato and Ms. Cherrier. Mr. Hodgkins seconded, and the motion passed. (10 votes) Ms. Cherrier will inform these supervisors once the paperwork has begun.

8) Finance and Personnel/Policy Committee Appointments: Signup sheets were passed around and the new committee membership is as follows:

Finance: Mr. Moreland, Mr. Hodgkins, Mr. Mundell and Mr. Damato

Policy/Personnel: Ms. Cherrier, Ms. Meinhard, Mr. Toomey and Mr. Sumner

9) Consider Need for June Meeting: The board discussed the need for a June Meeting. Mr. Spencer and Ms. Bennett will be absent, as well as Mr. Meulemans. Mr. Moreland brought up the need to approve any recommended fee changes. Regarding resident fees, Ms. Meinhard brought a request from Wardsboro to consolidate transaction fees. Mr. Mundell suggested the finance committee would be redundant if the supervisors are primarily discussing the fee recommendations. Mr. Meulemans pointed out that quorum may be tenuous. Ultimately the board decided to continue with a June 13th meeting as planned.

10) Consider Contract with Heritage Environmental Services for HHW Collection Events: Ms. Bradley updated the board on the reference review for Heritage Environmental Services and summarized the negotiation process for securing a 3-year contract for HHW collection within WSWMD’s HHW budget. The contract has 2 one-year extension options.

Mr. Mundell moved to authorize Ms. Cherrier to sign the HHW collection contract with Heritage Environmental Services, Mr. Damato seconded and the motion passed unanimously (10 votes).

Mr. Spencer commended Ms. Bradley’s work on securing this contract.

11) June 1 HHW Collections in Townshend and Vernon: These collections will be held 8 am to 12 pm.

12) Town of Winhall Withdrawal Cost Payment Status: Mr. Spencer addressed the ongoing situation with the Town of Winhall regarding their payment. Per Winhall’s own legal agreement, the withdrawal cost of $7,024.60 by July 1, 2019.

13) Programs Manager Report: Ms. Bradley provided her monthly report.

14) Executive Director Report: Mr. Spencer provided his monthly report. 

15) Executive Session (if needed): None.

16) Other Business as Legally Allowed: Ms. Cherrier explained the need for an emergency Policy/Personnel Committee meeting to establish the committee chair and finalize membership of the Executive Board.

17) Adjournment: Meeting adjourned at 9 pm.

Minnie Boadu-Bennett, District Clerk

Board of Supervisors Meeting

327 Old Ferry Road, Brattleboro, VT 05301

Thursday, May 9, 2019 at 7:00 PM

Meeting Notice and Agenda

  1. Demonstration of New Trommel Screen
  2. Changes and/or Additions to Agenda
  3. Approval of Minutes— April 11, 2019
  4. Approval of Check Register— April 2019
  5. Approval of Financial Report— April 2019
  6. Consider Financing Options for Payment on Trommel Screen and Authorize Executive Board to Approve Final Contract
  7. Designation of Authorized District Check Signatories
  8. Finance and Personnel/Policy Committee Appointments
  9. Consider Need for June Meeting
  10. Consider Contract with Heritage Environmental Services for HHW Collection Events
  11. June 1 HHW Collections in Townshend and Vernon
  12. Town of Winhall Withdrawal Cost Payment Status
  13. Programs Manager Report
  14. Executive Director Report
  15. Executive Session (if needed)
  16. Other Business as Legally Allowed
  17. Adjournment