Board of Supervisors

Each town in the District appoints one representative to the Board, as well as an alternate representative.  Board members have a number of related responsibilities:

• To attend and participate in Board meetings. The WSWMD Board of Supervisors meets the second Thursday of the month at 7:00 pm.  The meetings are held at the WSWMD Conference Room, 327 Old Ferry Road in Brattleboro.  (Meeting agendas are sent to town representatives and alternates usually at least one week in advance of the scheduled meeting.)
• As a representative to the board of a municipality serving 19 member towns, to serve the District as a whole, overseeing all aspects of its operation.   
• To communicate what is happening at the District level to his or her town officials (generally, this would be the town manager and/or the select board) as necessary.  
• To support recycling, solid waste, and household hazardous waste (HHW) education and collection programs sponsored by the District in his or her community, and in so doing support the work of the program coordinator.
• Finally, a representative to the Board of Supervisors is encouraged to participate in one of 2 committees that report to the Board: the Finance Committee and the Personnel/Policy Committee.

Representatives to the Board of Supervisors hold office for one year.  Appointments and re-appointments are made by town select boards on or before the last Monday in March of each year.  Both the primary representative and the alternate may be reappointed to successive terms without limit.  An alternate representative may serve in the primary representative’s place when that person is unable to attend a meeting, and has all the rights and privileges of a primary representative in the other’s absence.

Each Board member is allowed to cast one vote “for every 3,000 populations, or part thereof, in the municipality which he or she represents.”  

 The following is a list of towns and their represenatives:

Town Representative
Brattleboro: Patrick Moreland; alternate: Peter Elwell
Brookline: David Jones
Dover: Daniel Baliotti; alternate: Kevin Stine
Dummerston: Michelle Cherrier, alternate: Lester Dunklee
Guilford: Cheryl Franklin, alternate: Sheila Morse
Halifax: Lewis Sumner, alternate: Cara  Cheyette
Jamaica: Judy Flower alternate: Andy Coyne
Marlboro: Tony Gordon, alternate: Stillman "Stretch" Vonderhorst
Newfane: Shannon Meckle, alternate: Mike Fitzpatrick
Putney: Dan Toomey
Readsboro: James Damato; alternate: Robert Matte
Somerset: None (Non-voting member)
Stratton: Kent Young
Townsend: Irvin Stowell
Vernon: Tim Franklin, alternate: Emily Vergobbe
Wardsboro: Nancy Meinhard
Westminster: Jan Ameen, Vice Chair
Wilmington Merrill Mundell, alternate Tom Consolino

 

 

 

Board of Supervisors Meeting

327 Old Ferry Road, Brattleboro, VT 05301

Thursday, December 13, 2018 at 7:00 PM

Meeting Notice and Agenda

  1. Changes and/or Additions to Agenda
  2. Frank Ruffolo, Sky Solar Holdings: Update on Solar Project and Renewable Energy Credits (RECS)
  3. Approval of Minutes – November 8, 2018
  4. Approval of Check Register – November 2018
  5. Approval of Financial Report – November 2018
  6. Consider Approval of FY 2020 Budget
  7. Consider Approval of Amended Solid Waste Implementation Plan (SWIP)
  8. Consider Approval of Updated Personnel Policy Handbook
  9. Discuss Resignation of Programs Manager
  10. Executive Director’s Report
  11. Program Manager's Report
  12. Executive Session (if needed)
  13. Other Business as Legally Allowed
  14. Adjournment

WINDHAM SOLID WASTE MANAGEMENT DISTRICT (WSWMD)

BRATTLEBORO, VERMONT

BOARD OF SUPERVISORS MEETING

 DRAFT MINUTES OF NOVEMBER 8, 2018

BOARD MEMBERS PRESENT: Michelle Cherrier, Chair, Dummerston; Patrick Moreland, Brattleboro; David Jones, Brookline; Lester Dunklee, Dummerston; Lewis Sumner, Halifax; Judy Flower, Jamaica; Dan Toomey, Putney; James Damato, Readsboro; Irvin Stowell, Townshend; Russ Hodgkins, Westminster; Nancy Meinhard, Wardsboro; and Merrill Mundell, Wilmington

BOARD MEMBERS ABSENT: Peter Elwell, Brattleboro; Daniel Baliotti and Kevin Stein Dover; Cheryl Franklin and Sheila Morse, Guilford; Cara Cheyette, Halifax; Andy Coyne, Jamaica; Tony Gordon and Stillman Vonderhorst, Marlboro; Shannon Meckle and Mike Fitzpatrick, Newfane; Robert Matte, Readsboro; Kent Young, Stratton; Emily Vergobbe, Vernon; and Tom Consolino, Wilmington

WSWMD STAFF PRESENT: Bob Spencer, Executive Director; Vicki Hayes, Office Manager/Bookkeeper; Minnie Boadu-Bennett, District Clerk; Dale Bessette, Transfer Station/ Scalehouse Attendant; Kristen Benoit, Programs Manager

OTHERS PRESENT: None.

Ms. Cherrier called meeting to order at 7:01 PM

1. Changes and/or Additions to Agenda:

Motion made to discuss the long-term priorities and  direction of the district at the January 10, 2019 Board of Supervisor’s meeting, seconded and carried.

2. Consider Appointment of WSWMD Board of Supervisors Vice Chair:

Motion made to appoint Ms. Meinhard as the Vice Chair of the Board of Supervisors, seconded, and carried. Ms. Meinhard will serve through the April 2019 reorganization meeting.

3. Approval of Minutes – October 11, 2018:

Motion made, seconded, and carried to the approve minutes of October 11, 2018 as presented. There were two abstentions.  

4. Approval of Check Register – October 2018: The board discussed several items on the register including: the trommel screen rental, Europa IT’s ongoing fees, and the expense for roof repairs.

Motion made, seconded, and carried approve check register of October 2018 as presented.

5. Approval of Financial Report – October 2018: Spencer reviewed the October financial reports for the board, highlighting a current $11,000 surplus relative to the budget not including an outstanding USDA grant of $17,500. Expenses are 3.75% above budget, while revenue is 6.75% above budget. We averaged 65 transactions per operating day for the month. Ms. Meinhard asked about incoming revenue from Sky Solar Holdings, and Mr. Spencer explained that the first check from Sky Solar was due soon for the first quarterly payment of the leaseThe board discussed the sale of renewable energy credits.

Motion made to approve the October 2018 financial report as presented. Motion seconded and carried.

6. Consider Approval of FY 20 Budget: There will be a note in parentheses on line 269 that it refers to the trommel screen purchase and front-end loader monthly payments. Mr. Damato clarified that the budget assumes we receive the VT DEC Organics Infrastructure Grant for purchase of a trammel screen

Motion made and seconded to approve the budget for fiscal year 2020 as presented with $931,455 in expenditures, $64,880 in capital budgeting included, $753,525 in revenues, and an assessment, to be divided among the member towns as provided in the assessment page, of $242,810.

Ms. Meinhard asked to clarify that the assessments are reduced by 21% from prior year.

Motion carried to approve the budget  for presentation at public hearing on December 13th, 2018.

7. Consider Approval of Solid Waste Implementation Plan (SWIP) due to Whitingham Withdrawal from District: Benoit explained the need for the SWIP to be amended to remove references to Whitingham, which is no longer a district member town.

Motion made, seconded and carried to approve the amended SWIP for presentation at public hearing on December 13, 2018.

8. Program Coordinator’s Report: Benoit reported on the October HHW collection:283 households participated in HHW collection this year, up 68 from last year. The PaintCare program has sent out 6.8 tons of paint products since July. Ms. Benoit mentioned New England Disposal Technologies in Westfield as a new resource for hazardous waste disposal. We delivered our first load of glass recycling to Keene, saving $120 a ton. Ms. Benoit has upcoming tours at the district, a recycling class with WWHT for Great River Terrace residents and an all-school presentation. She has received much positive feedback from doctors on the syringe takeback program. New posters for transfer station signs are in the works, promoting Vermont State symbols and colors. recycling in line with state colors and symbols. Ms. Benoit reported that she and Mr. Spencer have completed transfer station visits to update services lists and address issues. There was general discussion about compost participation. We are entering year five of the SWIP, which is the final year. One requirement is that there will need to be separate recycling for both asphalt shingles and drywall by July 1, 2020. The Solid Waste Annual Report by VT ANR is open for public comment until November 15, 2018.

9. Executive Director’s Report: Spencer reported on 2 more burglaries since the last board meeting. He informed the board of the submission of the VT DEC Organics Infrastructure grant application on October 31st. CPI tip increase for food scraps will take effect July 2019, in accordance with the contract with Brattleboro. There may be a need for a new paper fiber source. Mr. Spencer attended selectboard meetings in Marlboro and Brookline. The mayors of Montpelier and Barre, and the director of the Central VT Solid Waste District visited the district and met with Mr. Spencer, Ms. Benoit, Mr. Moreland and Mr. Gaskill of Triple T to learn about our curbside foodscraps program. Mr. Spencer helped organize the annual SWANA workshop at SIT, Ms. Morrisette helped to coordinate. Mr. Spencer led a presentation on curbside collection and there was a tour of the district facilities and solar array.  Mr. Spencer has begun researching options for large-scale compost marketing. Lastly, he met with Brattleboro Development Credit Corporation, Brattleboro town management, and Mr. Casella of Dynamic Organics about business analysis and planning for the organics program.

10. Committee Reports: Toomey reported that the updated Policy/Personnel Handbook will be ready to be considered at December 13, 2018.

11. Executive Session (if needed):

13. Other Business as Legally Allowed: Damato suggested HHW pickups continue to be scheduled in the outlying towns, Ms. Flowers added that having these collections in outlying towns demonstrates for the town the benefits of district membership. Mr. Toomey read some words of gratitude for Jan Ameen’s many years of service, following her resignation from WSWMD Board of Supervisors.

Motion to approve Mr. Toomey’s statement to Ms. Ameen, and to include the full-text in the minutes, made, seconded and carried. Statement as follows:

“I would like the record to show the Board’s gratitude for Jan Ameen’s service to the Windham Solid Waste Management District over the course of many years. Her expertise in the field, the seriousness that she assumed when she took on the role of board member, her participation on every committee (and the chairing of more than one of those), her hours upon hours of time dedicated to reviewing documents, her hard questioning, and above all her thoughtfulness and her integrity are irreplaceable. She will be missed.”

Adjournment: Adjourned at 8:37.

Minnie Boadu-Bennett, District Clerk