Windham Solid Waste Management District (WSWMD)
Brattleboro, Vermont
Finance Committee Meeting
Via ZOOM and In-Person
Minutes of June 8, 2023
Committee Members Present: Committee Chair-Merrill Mundell, Wilmington; Patrick Moreland, Brattleboro; Michelle Cherrier, Dummerston; Kevin Hughes, Westminster
Additional Board Members Present: Dan Toomey, Putney
Committee Members Absent: James Damato, Readsboro
WSWMD Staff Present: Robert Spencer, Executive Director; John Fay, Programs Manager; Vicki Hayes, Finance & Office Manager; Anita Grant, Administrative & Operations Assistant/District Clerk
Others Present: None
Merrill called the meeting to order at 6:23 PM
- Changes and/or Additions to the Agenda: None
- Approval of Minutes- May 2023
Patrick made the motion to accept minutes as written, Kevin seconded, and the motion was carried.
3. Approval of Check Register- May 2023:
A mistake was made in the description of check # 29882 to Sanborn Head as legal fees. It was advised to change the description to engineering fees.
A brief discussion entailed regarding check # 29883 (legal fees to Tarrant, Gillies, and Shems) as a board member asked if the fees were included in the initial budget for FY 23. It was determined there is a legal fee line, however, the compost facility expansion (CFE) legal fees were not budgeted but have been included in the CFE Capital spends.
Patrick made the motion to accept the check register from May 2023, Michelle seconded, and the motion was carried.
4. Approval of Financial Statement- May 2023:
Vicki reported that the month finished with a $150,000 increase in total revenue, due to increased OCC loads, higher tip fees, fourth quarter (CY 22) solar recs, and HHW depot income. A short discussion on expenses centered around the District’s need to outsource the mowing and weed whacking due to the cessation of the VT DOC work crew program.
Patrick asked about the increase in Capital spends, and Vicki answered that the $27,000 to replace the transmission in the old backhoe was a large contributor to the line’s balance.
Vicki also cautioned that spending should continue to be monitored, as the solar recs would be less than budgeted in 2024 due to the transformer that was shut down and she has certain money earmarked for the capital plan in June of 2023.
Michelle made the motion to recommend the Board of Supervisors approve the financials for May 2023, Kevin seconded, and the motion was carried.
5. Discuss FY 25 Capital Plan:
More discussion took place regarding the FY 25 Capital Plan, and Vicki had asked for guidance to develop the plan as the board wanted. Various ideas were discussed regarding assessments, adjustments for inflation, vehicle repairs, and/or replacements. Another discussion took place regarding a Facilities Capital Plan that would identify the building needing the most amount of work done in the coming years. Due to the complexity of the Capital Plan and more information needed, it would be tabled until the August meeting.
6. Executive Session (if needed): None
7. Other Business: None
8. Next Meeting: Thursday, August 10, 2023, @6 PM
9. Adjournment: 6:56 PM
Minutes prepared by:
Anita Grant
Administrative & Operations Assistant/District Clerk