Finance Committee Meeting Minutes September 16, 2021

| Finance Committee Meeting Notices, Agendas & Minutes

Windham Solid Waste Management District (WSWMD)

Brattleboro, Vermont

Finance Committee Meeting

Via ZOOM and In-Person

Draft Minutes of September 16, 2021

Committee Members Present: Merrill Mundell, Wilmington (Committee Chair); Michelle Cherrier, Dummerston; Patrick Moreland, Brattleboro; Russell Hodgkins, Westminster.

Committee Members Absent: James Damato, Readsboro.

WSWMD Staff Present: Robert Spencer, Executive Director; John Fay, Programs Manager.

Others Present: None.

Mr. Mundell called the meeting to order at 6:07 P.M.

  1. Changes and/or Additions to the Agenda: None
  2. Approval of Minutes – August 12, 2021.

Patrick moved to approve the minutes of August 12th as written, Michelle seconded. Motion was carried with Russell abstaining. 

  1. Review of Check Register-August 2021:   The August check register was approved at the August 12 Board of Supervisors meeting. No further discussion at this meeting.
  1. Review of Financial Statement-August 2021 : The August financial statement was approved at the August 12 Board of Supervisors meeting. No further discussion at this meeting.
  1. Approval of FY23 Capital Plan: Patrick expressed that this is an excellent simple plan that serves an important purpose. Bob noted that there have been no changes to the plan since it was last reviewed by the committee.

    Discussion ensued on whether or not to include a replacement of the Sterling roll-off truck in the plan. The Sterling has probably two years of service left in it, perhaps more. Since it is undecided whether or not it would be a good idea to purchase a replacement truck at that time, it was concluded that it should remain out of this Capital Plan and that Bob will pursue further analysis of trucking options for when the Sterling becomes unserviceable.

Patrick moved to recommend the approval of the FY23 Capital Plan to the Board of Supervisors, Merrill seconded. Motion was carried.

  1. Review and Approval of FY23 Revenue Budget: Bob went line-by-line through the proposed revenue budget. There was a question about what is included in Line 217, Recycling Revenue – All Other and Line 224 Service Fees; staff will ask Vicki. Bob recommended changing Line 219, Access Stickers to $111,560 to better reflect the ongoing increase in sticker sales. Adjustments may also be needed on compost tip fees and sales (Lines 218 and 221) and will be reviewed next spring. Further discussion of revenue will continue at the next Finance Committee meeting.
  1. Executive Session:  None.
  2. Next Meeting:  Thursday October 14th, 6:00 pm.
  3. Adjournment  @ 7:05 P.M.

 

 

     

Minutes submitted by,

John Fay

Programs & Operations Manager