Windham Solid Waste Management District (WSWMD)
Brattleboro, Vermont
Finance Committee Meeting
Via ZOOM and In Person
DRAFT Minutes of September 10, 2026
Committee Members Present: Acting Chair- Michelle Cherrier, Dummerston; Stanley Noga, Jr., Brookline; Dave Eastman, Guilford Committee Members Absent: Chair- Merrill Mundell, Wilmington; Jim Pinkerton, Vernon
WSWMD Staff Present: Bob Spencer, Executive Director; Vicki Hayes, Finance Manager, Treasurer & HR Administrator; Peter Gaskill, Programs Coordinator; Anita Grant, Office Manager & Operations Liaison/District Clerk
As Merrill was absent, Michelle assumed the Chair duties and called the meeting to order at 5:02 PM
- Changes and/or Additions to the Agenda:None
- Approval of Minutes- August 2026:
Dave motioned to approve the August 2026 minutes as written, Stanley seconded, and the motion was passed unanimously.
- Review & Approve the Check Register- August 2026:
A discussion ensued regarding payments to Power Plan and A’s Auto & Truck for ongoing equipment repairs. It was determined that there has been a lack of preventive maintenance and that a formal preventive maintenance plan should be instituted. As this is an in-depth task that has only been partially started, it was discussed that an outline of the plan would be due for review at the October Finance Committee meeting.
Dave made a motion requiring the Executive Director (Bob Spencer) to furnish an outline for a preventative maintenance plan for all rolling stock & District equipment for the October Finance Committee meeting. Michelle seconded, and the motion passed unanimously.
Dave made the motion to recommend the BOS approve the check register from August 2026, Stanley seconded and the motion was passed unanimously.
- Review & Approve the Financial Statement- August 2026:
Vicki reported that August finished favorably, with a surplus of $106,877. Revenue exceeded budget by 3%, driven by strong access sticker sales and tip fees exceeding $82,000. Expenses were 14.6% of budget. Equipment repairs continue to be a challenge, with $4,100 spent in August. The larger loader repairs, totaling approximately $12,000, were funded through the FY 2026 surplus.
Stanley made the motion to recommend the BOS approve the check register & financial statement of August 2026, Dave seconded and the motion was passed unanimously.
- Review & Discuss the FY 2028 Budget Revenue:
Vicki had prepared a spreadsheet analysis to calculate the revenue portion of the FY 2028 budget. She factored in only a 1% overall increase in revenue, approaching each category conservatively. Solar RECs are projected to be lower by approximately $15,000 for the year as the panels age. Other factors affecting the bottom line include a decline in sources of cardboard, fluctuations in the recyclables market, and decreasing compost sales. On a positive note, tip fee revenue from organics is higher due to out-of-district fees collected from new sources, as well as increased access sticker sales.
She will work on the expense side of the budget and expects to have it ready for the October meeting.
- Next Meeting: Thursday, October 8, 2026 @ 5 PM
- Other Business: None
- Adjournment: 6:00 PM
Minutes prepared by:
Anita Grant, Office Manager/Operations Liaison & District Clerk