Finance Committee Meeting Minutes- 4/9/26- draft

| Finance Committee Meeting Notices, Agendas & Minutes

Windham Solid Waste Management District (WSWMD)

Brattleboro, Vermont

Finance Committee Meeting

Via ZOOM and In Person

DRAFT Minutes of April 9, 2026

 

Committee Members Present: Committee Chair-Merrill Mundell, Wilmington; Michelle Cherrier, Dummerston; Jim Pinkerton, Vernon; Liz Spector, Wardsboro

Committee Members Absent: Dave Eastman, Guilford; Jim Damato, Readsboro

WSWMD Staff Present: Bob Spencer, Executive Director; Vicki Hayes, Finance Manager & HR Administrator; Peter Gaskill, Programs Coordinator: Anita Grant, Office Manager & Operations Liaison/District Clerk

Merrill called the meeting to order at 4:55 PM

  1. Changes and/or Additions to the Agenda: None
  2. Approval of Minutes- November 2025:

Liz motioned to approve the November 2025 minutes as written, Michelle seconded, and the motion was passed unanimously.

  1. Approval of Check Register- March 2026:

Michelle made a motion to approve the check register from March 2026, Jim P. seconded, and the motion was passed unanimously.

  1. Approval of Financial Statement- March 2026:

Vicki reported that a $50,000 swing from February was primarily caused by non-receipt of the solar RECs, resulting in a deficit of $31,400 for the quarter ending March 31, 2026. The RECs are approximately $40,000. She reported that the revenues were strong for the season, and expenses were tight, and both finished at 73% of budget.

Michelle made a motion to recommend the BOS approve the financial statement for March 2026, Liz seconded, and the motion passed unanimously.

  1. Discuss the Investment of $50,000 Cash Into a CD:

Vicki wants to protect funds from being spent that need to be put aside for future capital expenditures. Some concerns were raised about long-term vs. short-term CDs so that the money could be accessed in a timely manner. She informed the committee that the $50,000 would be coming from the sweep account and would not affect daily operations. Vicki and Michelle will conduct further research and bring options to another meeting for discussion.

  1. Review & Recommend the Proposed FY 27 Fee Adjustments:

Following extensive discussion of the proposed fees, the committee was not comfortable recommending all the fee adjustments as presented.

Michelle moved to recommend the FY27 fees, except for the second sticker fee and any fees related to unweighed trash; Liz seconded, and the motion passed unanimously. 

  1. Discuss the Development of a WSWMD 5-Year Plan (Financial & Operational):

Vicki indicated that she would like a committee or workshop to develop and discuss a five-year plan for future operations. After much discussion, the committee concluded that the Finance Committee should discuss this and put it on a future agenda for consideration.

  1. Next Meeting: Thursday, May 14, 2026 @ 5 PM
  2. Other Business: None
  3. Adjournment: 6:02 P.M.

Minutes prepared by:

Anita Grant

Office Manager/Operations Liaison & District Clerk