WINDHAM SOLID WASTE MANAGEMENT DISTRICT (WSWMD)

BRATTLEBORO, VERMONT

FINANCE COMMITTEE MEETING

             VIA ZOOM

APPROVED MINUTES OF September 10, 2020

COMMITTEE MEMBERS PRESENT: Merrill Mundell, Chair, Wilmington; Patrick Moreland, Brattleboro; Russ Hodgkins, Westminster.

 

COMMITTEE MEMBERS ABSENT: James Damato, Readsboro; and Michelle Cherrier, Dummerston.

WSWMD STAFF PRESENT: Bob Spencer, Executive Director; Vicki Hayes, Office Manager/Bookkeeper.

 

OTHERS PRESENT: None

Mr. Mundell called meeting to order at 6:02 P.M.

  1. Changes and/or Additions to Agenda: None

 

  1. Approval of Minutes of August 13, 2020: A motion to approve the minutes of August 13, 2020 was made by Patrick and seconded by Russ. Motion carried.

 

  1. Approval of Check Register-August 2020: Check Register was discussed, Merrill asked about the engineering bill from KAS. Bob explained that the cost was for an estimate on increasing the compost facility capacity.

A motion was made to recommend approval of the Check Register of August 2020 to the Board of Supervisors, by Patrick, seconded by Russ and carried.

 

  1. Approval of Financial Statement- July(revised) and August 2020: There was discussion regarding the volume increase at the transfer station due to COVID was having a positive impact on the District’s revenue.

A motion was made to recommend approval of the Financial Statements for July and August 2020 to the Board of Supervisors, by Russ and seconded by Patrick.  Motion was carried.

 

  1. Discuss Development of Capital Plan: Vicki reviewed the two versions of the format for the capital plan.  There was discussion regarding level transfers for budget.  It was agreed to use the cost of new equipment for the plan.  Emergency repairs to be an operating expense and not to use the capital set aside for those purposes.  All parties agreed to use version 1 for planning purposes.  Vicki also talked about setting up a budget session in the next few weeks for finalizing the Capital Plan and reviewing revenue.

 

  1. Compost Facility Capacity and Permit Amendment: Bob discussed not incurring the risk of investing $300,000.00 to expand capacity to the next level.  The need to increase was stirred by Longfalls Paperboard wanting us to compost their paper sludge.  He and others he talked to are concerned that Longfalls may not be a viable long-term contract, and with no other contracts currently in place, except the Town of Brattleboro’s residential organics, expansion is an unnecessary risk to the District.  Since we already exceed capacity under the current state requirements, we may have to cut back on some of our sources.  The committee agreed.

 

  1. Executive Session: None

 

  1. Next Meeting: September 24, 2020 @ 5:30 PM. Via Zoom

 

  1. Other Business as Legally Allowed: Merrill asked about Windham Conservation District and their interest in partnering with us.  Bob explained their focus working with us on compost education.

 

  1. Meeting was adjourned at 6:48 P.M.

 

 

Minutes by Vicki Hayes

District Clerk