WINDHAM SOLID WASTE MANAGEMENT DISTRICT (WSWMD)
BRATTLEBORO, VERMONT
BOARD OF SUPERVISORS MEETING
MINUTES OF OCTOBER 12, 2017

BOARD MEMBERS PRESENT: Michelle Cherrier, Chair, Dummerston; Jan Ameen, Vice Chair, Westminster; David Jones, Brookline; Cheryl Franklin, Guilford; Lewis Sumner, Halifax; Tony Gordon, Marlboro; Dan Toomey, Putney; James Damato, Readsboro; Irvin Stowell, Townshend; Nancy Meinhard, Wardsboro; Gig Zboray, Whitingham and Readsboro Alternate; and Merrill Mundell, Wilmington.

BOARD MEMBERS ABSENT: John Allen and Brandie Starr, Brattleboro; Thomas Baltrus and Kevin Stein, Dover; Lester Dunklee, Dummerston; Sheila Morse, Guilford; Cara Cheyette, Halifax; Judy Flower and Andy Coyne, Jamaica; Stillman Vonderhorst, Marlboro; Shannon Meckle, Newfane; Albert Dupell, Stratton; Dale West, Townshend; Tim Franklin and Emily Vergobbe, Vernon; and Tom Consolino, Wilmington.

WSWMD STAFF PRESENT: Robert Spencer, Executive Director, Kristen Benoit, Program Coordinator/District Clerk; and Dale Bessette, Scalehouse Attendant/Truck Driver.


OTHERS PRESENT: None

Ms. Cherrier called the Meeting to order at 7:00 p.m.

  1. 1)Changes to the Agenda:

2) Report on Putney Road Redemption Center Pilot at WSWMD: Mr. Spencer informed the Board Putney Road Redemption Center has started collecting redeemable bottles and cans at WSWMD. A draft Memorandum of Understanding (MOU) was distributed describing the project. They will make a presentation at the December A portion of the proceeds will go to the Windham Humane Society and WSWMD.

3) Approval of Minutes – October 12, 2017 – Motion made, seconded, and carried to accept the minutes of October 12th. There was one abstention.

4) Approval of Check Register – October 2017: Mr. Spencer reported on various expenditures on the Check Register.

Motion made, seconded, and carried to approve the October Check Register. There was 1 abstention.

5) Financial Report Review – October 2017: The Board of Supervisors reviewed and discussed the Financial Report.  

Motion made, seconded, and carried to accept the October Financial Report.

6) Finance Committee Report – FY 2019 Budget: Mr. Mundell informed the Board the Finance Committee is working on the FY 2019 budget. The next budget meeting will be held on November 30th at 6:00 pm. All Supervisors are invited to participate in the meeting.

7) Program Coordinator’s Report:Ms. Benoit reported on the household hazardous waste collection, event recycling, Windham Regional Commission Emergency Planning Committee tour, Dover special meeting, business outreach, Newbrook Elementary Farm & Field Day, and year 3 SWIP requirements.

8) Executive Director’s Report:Mr. Spencer reported on WSWMD compost operations; USDA grant application; new contract with Keene State College to process their food scraps; Memorandum of Understanding (MOU) for the roll-off containers loaned to towns; Notice of Alleged Violations (NOAVs) for transfer stations not in compliance with Act 148; new Somerset Representative; and Act 148 meeting with Rebecca Ellis, Deputy Commissioner VT DEC; Cathy Jamieson, VT Solid Waste Program Manager; Representative David Deen, and Mrs. Cherrier.

9) Solar Project Update:Mr. Spencer reported on updates with the solar project. Construction is expected to start this month for access roads and storm water management.

10) Consider Act 148 Organics Hauling Requirements: Mr. Spencer reviewed Act 148 Organics Hauling Requirements with the Board of Supervisors and requested the Board take a position on following items discussed at the Vermont Solid Waste District Manager’s Meeting:

  1. Shall WSWMD Board of Supervisors support the elimination of the hauler requirement to offer to collect organics?
    1. Shall WSWMD Board of Supervisors support the elimination of the hauler requirement to offer to collect residential organics?
    2. Shall WSWMD Board of Supervisors support elimination of the hauler requirement to offer to collect residential organics, except in areas where density of residential housing units exceeds 250 per square mile?

Motion made and seconded the District take the position to not eliminate, the hauler requirements to collect a) residential organics and b) residential organics, except in areas where density of residential housing units exceeds 250 per square mile. There were 2 yeas, 9 nays, and 1 abstention. The motion failed.

            2) Shall WSWMD Board of Supervisors support the amendment of 10 VSA 6602 to clarify the policy that “fast trash” locations are considered solid waste facilities for the purposes of collecting organics?

Motion made, seconded, and carried the District support fast trash locations having to collect trash, and recyclables.

          3)Shall the Board support maintaining the 2020 landfill ban on organics?

Motion made and seconded the District support maintaining the 2020 landfill ban on organics? There were 5 yeas and 7 nays. The motion failed.

11) Consider Termination Agreement for Whitingham Withdrawal:

Motion made, seconded, and carried to accept the Agreement: Termination of Whitingham from Windham Solid Waste Management District.

12) Consider Sale of WSWMD Unused Assets: The Board discussed the sale of the District’s roll-off trucks, a 2009 International roll-off and 2007 Sterling roll-off. WSWMD staff is recommending the Board approve the sale of International roll-off.   Mr. Lewis informed the Board Sterling went out of business and there may be difficulties in obtaining parts for truck.

Motion made and seconded the District put the International roll-off container out to bid. Motion withdrawn.

Ms. Ameen suggested the District keep both trucks. WSWMD staff offered to research the availability of parts for the Sterling truck.   The sale of the roll-off trucks will be discussed at the December Board Meeting

13) Consider Rejoining fees for Towns that Withdraw: Mr. Mundell informed the Board the Finance Committee discussed rejoining fees for towns that withdraw from the District. Mr. Mundell stated the Finance Committee considered both a flat fee, a percentage of the town’s proposed assessment, and a combination of both flat fee and percentage. The Board discussed various rejoining fees.

Motion made, seconded, and carried the Board adopt a fee for towns that withdraw and choose to rejoin. The fee would be a $2,500 flat fee and 15% of the town’s last assessment. There was 10 yeas, 1 nay, and 1 abstention.

14) Executive Session (if needed): None

15) Other Business as Legally Allowed: None

16) Adjournment: Motion made, seconded and carried to adjourn the meeting:The meeting was adjourned at 8:55 p.m.

Kristen Benoit

  1. Program Coordinator/District Clerk

Board of Supervisor’s Meeting

327 Old Ferry Road, Brattleboro, VT 05301

November 9, 2017 at 7:00 pm

Meeting Notice & Agenda

  1. Changes and/or Additions to Agenda
  2. Report on Putney Road Redemption Center Pilot at WSWMD
  3. Approval of Minutes – October 12, 2017
  4. Approval of Check Register – October 2017
  5. Approval of Financial Report – October 2017
  6. Finance Committee Report – FY 2019 Budget
  7. Program Coordinator’s Report
  8. Executive Directors Report
  9. Discuss Changes in Recycling Commodities Markets
  10. Solar Project Update
  11. Consider Act 148 Organics Hauling Requirements
  12. Consider Termination Agreement for Whitingham Withdrawal
  13. Consider Sale of WSWMD Unused Assets
  14. Consider Rejoining Fees for Towns that Withdraw
  15. Executive Session (if needed)
  16. Other Business as Legally Allowed
  17. Adjournment

WINDHAM SOLID WASTE MANAGEMENT DISTRICT (WSWMD)
BRATTLEBORO, VERMONT
BOARD OF SUPERVISORS MEETING
MINUTES OF OCTOBER 12, 2017

BOARD MEMBERS PRESENT: Michelle Cherrier, Chair, Dummerston, Jan Ameen, Vice Chair, Westminster; Lester Dunklee, Dummerston; Cheryl Franklin, Guilford; Lewis Sumner, Halifax; Judy Flower, Jamaica; Stillman Vonderhorst, Marlboro; Shannon Meckle, Newfane; Dan Toomey, Putney; James Damato, Readsboro; Irvin Stowell, Townshend; Tim Franklin, Vernon; Nancy Meinhard, Wardsboro; and Merrill Mundell, Wilmington.

BOARD MEMBERS ABSENT: John Allen and Brandie Starr, Brattleboro; David Jones, Brookline; Thomas Baltrus and Kevin Stein, Dover; Sheila Morse, Guilford; Cara Cheyette, Halifax; Andy Coyne, Jamaica; Tony Gordon, Marlboro; Gig Zboray, Readsboro and Whitingham; Albert Dupell, Stratton; Dale West, Townshend; Emily Vergobbe, Vernon; and Tom Consolino, Wilmington.

WSWMD STAFF PRESENT: Robert Spencer, Executive Director, Kristen Benoit, Program Coordinator/District Clerk; and Dale Bessette, Scalehouse Attendant/Truck Driver.


OTHERS PRESENT: None

Ms. Cherrier called the Meeting to order at 7:02 p.m.

  1. 1)Changes to the Agenda: The Board agreed to add following Agenda item:
  • Consider Whitingham Termination Agreement.

2) Discuss Election of Treasurer: There were no volunteers for Treasurer at this time.

3) Approval of Minutes – September 14, 2017 – Motion made, seconded, and carried to accept the minutes of September 14, 2017. There were two abstentions

4a) Approval of Check Register – September 2017: Mr. Spencer reported on various expenditures on the Check Register.

Motion made, seconded, and carried to approve the September Check Register. There was 1 abstention.

4b) Consider Termination Agreement for Whitingham Withdrawal: The Board reviewed and discussed the Agreement: Termination of Whitingham from Windham Solid Waste Management District. The Board requested changes in language to the document.

Motion made, seconded, and carried to accept the Agreement: Termination of Whitingham from Windham Solid Waste Management District with the proposed changes.

5) Financial Report Review – September 2017: The Board of Supervisors reviewed and discussed the September Financial Report.  

Motion made, seconded, and carried to accept the September Financial Report.

6) Program Coordinator’s Report:Ms. Benoit reported on various programs including radio ads, selectboard newsletter, new recycling flyers for the Town of Wilmington, upcoming household hazardous waste collection, and SWIP requirements.

7) Executive Director’s Report:Mr. Spencer reported on WSWMD new winter hours, a pilot program with Putney Road Redemption Center to separate redeemable bottles and cans, Project C.O.W. Trademark, rise in tipping fees for single stream recycling, drop in commodity prices for cardboard, and Dover’s public hearing to withdraw from WSWMD.

8) Solar Project Update:Mr. Spencer reported on updates with the solar project.

10) WSWMD Compost Facility Presentation: Mr. Spencer gave a power point presentation to the Board on WSWMD compost facility operations, compost sales/markets, and the potential benefits of investing in a loader, mixer, and screen. Mr. Spencer noted a mixer would be the most beneficial improvement to the composting operation.

11) Discuss USDA Loan & Grant: Mr. Spencer informed the Board of a grant and loan opportunity offered through the USDA which would allow WSWMD to purchase a mixer for the composting facility operations. Mr. Spencer noted the grant would pay 35% of the cost of the equipment.

12) Consider Sale of WSWMD Unused Assets: Mr. Spencer confirmed that TAM Waste Management purchased the single cage mill glass crusher with accessory parts, trommel screen, 2 conveyor belts, and 2 30-cubic yard roll-off containers. Mr. Spencer stated several companies are interested in purchasing one of the District’s two roll-off trucks and suggested WSWMD put one of the trucks out for bid. The Board discussed truck repairs and suggested a three-year analysis of truck repairs be developed to determine which truck should be sold. The Board agreed the bid should contain the following language “WSWMD reserves the right to reject any and all bids.”

13) Rejoining fees for Towns that Withdraw: Mr. Mundell informed the Board the Finance Committee discussed rejoining fees for towns that withdraw from the District. Mr. Mundell stated the Finance Committee considered both a flat fee, a percentage of the town’s proposed assessment, and a combination of both flat fee and percentage. The Board discussed various rejoining fees. The Board requested the staff provide an analysis showing each town’s current assessment and rejoining costs using a percentage of the town’s proposed assessment, and a combination of both flat fee and percentage. The Board agreed to continue the discussion of rejoining fees at the November Meeting.

14) Executive Session (if needed): None

15) Other Business as Legally Allowed: None

16) Adjournment: Motion made, seconded and carried to adjourn the meeting:The meeting was adjourned at 9:05 p.m.

Kristen Benoit

Program Coordinator/District Clerk