WINDHAM SOLID WASTE MANAGEMENT DISTRICT (WSWMD)
BRATTLEBORO, VERMONT
BOARD OF SUPERVISORS MEETING
MINUTES OF SEPTEMBER 14, 2017

BOARD MEMBERS PRESENT: Jan Ameen, Acting Chair, Westminster; David Jones, Brookline; Michelle Cherrier and Lester Dunklee, Dummerston; Lewis Sumner, Halifax; Judy Flower, Jamaica; Tony Gordon, Marlboro; Shannon Meckle, Newfane; Dan Toomey, Putney; James Damato, Readsboro; Gig Zboray, Readsboro and Whitingham; Irvin Stowell, Townshend; Nancy Meinhard, Wardsboro; and Merrill Mundell, Wilmington.

BOARD MEMBERS ABSENT: John Allen and Brandie Starr, Brattleboro; Thomas Baltrus and Kevin Stein, Dover; Cheryl Franklin and Sheila Morse, Guilford; Cara Cheyette, Halifax; Andy Coyne, Jamaica; Stillman Vonderhorst, Marlboro; Albert Dupell, Stratton; Dale West, Townshend; Tim Franklin and Emily Vergobbe, Vernon; and Tom Consolino, Wilmington.

WSWMD STAFF PRESENT: Robert Spencer, Executive Director, Kristen Benoit, Program Coordinator/District Clerk; and Dale Bessette, Scalehouse Attendant/Truck Driver.


OTHERS PRESENT: Trevor Mance and Rich Smith, TAM Waste Management.

Ms. Ameen called the Meeting to order at 7:00 p.m.

  1. 1)Changes to the Agenda: The Board agreed to the following Agenda change:
  • Board of Supervisors agreed to discuss Agenda item #9 after Agenda item #5.

2) Consider Election of Board Chair: The Board discussed a “rotating Chair.” Ms. Ameen reviewed Attorney Callahan’s recommendation regarding a “rotating” chair. Ms. Cherrier, Ms. Meinhard, and Mr. Toomey volunteered to serve as Chair, on a rotating basis.

Motion made, seconded, and carried to elect Ms. Cherrier as Chair of the Board beginning next month.  

3) Approval of Minutes – August 10, 2017 – Motion made, seconded, and carried to accept the minutes of August 10th as amended.

4) Approval of Minutes – August 31, 2017 – Motion made, seconded, and carried to accept the minutes of August 31st. There were 2 abstentions.

5) Approval of Check Register – August 2017: Mr. Spencer reported on various expenditures on the Check Register.

Motion made, seconded, and carried to approve the August Check Register.

9) Consider Sale of MRF Equipment (see enclosed WSWMD Net Book Value Asset List):

The Board of Supervisors discussed the sale of the single cage mill glass crusher with accessory parts, the trommel screen, 2 conveyor belts, and 2 30-cubic yard roll-off containers to TAM Waste Management. The Board was reminded there is a Motion prohibiting the sale of any MRF equipment.

Motion made, seconded, and carried to rescind the vote not to sell the MRF equipment for one year.

Motion made, seconded, and carried that due to the unique circumstances of the sale; the Board will consider a single source sale.

The Board of Supervisor’s and Trevor Mance discussed the price of the glass crusher, accessory parts, trommel screen, and conveyor belts.

Motion made, seconded, and carried to accept $32,500 for the cost of the equipment. There were 2 nays.

The Board of Supervisors and Mr. Mance discussed the sale of 2 30-cubic yard roll-off containers that is currently in use by the Town of Winhall. Mr. Mance offered WSWMD $6,300 for both containers.  

Motion made, seconded, and carried to sell two 30-cubic yard roll-off containers to Mr. Mance for $6,300.  

6) Financial Report Review – August 2017: The Board of Supervisors reviewed and discussed the Financial Report.  

Motion made, seconded, and carried to accept the Financial Report.

7) Program Coordinator’s Report:Ms. Benoit reported on various programs including event recycling, radio ads, member community newsletters, and High Meadows Grant.   Ms. Benoit stated the FY 2018 budget includes an increase in the household hazardous waste (HHW) collection event participation fee from $5.00/household to $10.00/household. Ms. Benoit asked the Board if they would like to implement the HHW participation fee increase. Ms. Benoit reminded the Board there is a 10-gallon limit per household.

Motion made, seconded, and carried to keep the HHW participation fee at $5.00/household.

8) Executive Director’s Report:Mr. Spencer reported on the Memorandum of Understanding (MOU) for the roll-off containers loaned to towns, Town of Dover’s notification that they are considering withdrawal from the District, Winhall withdrawal costs, increase in compost sales, and a meeting with Wilmington’s new Town Manager, Scott Tucker, to discuss contamination in the roll-off containers at their 24/7 tennis court location. Lastly, Mr. Spencer asked the Board if they would consider the sale of access stickers to out-of-district residents, businesses, or institutions. The Board was not supportive of selling accesses stickers to residents or businesses from non-member communities.  

10) Consider Termination Agreement for Whitingham Withdrawal: The Board of Supervisor’s reviewed and discussed the Agreement: Termination of Whitingham from Windham Solid Waste Management District. The Board requested a few changes to the document. Ms. Zboray will discuss the suggested changes with Whitingham’s Selectboard and attorney.

11) Rejoining fees for Towns that Withdraw: The Board discussed rejoining fees for towns that withdraw from the District. Mr. Mundell stated the Finance Committee is recommending a $5,000 rejoining fee (in addition to the annual assessment), but noted the rejoining fee could be rescinded with a 2/3 vote of the Board.

Motion made and seconded to implement a $5,000 rejoining fee for towns that vote to withdraw from the District but the fee could be rescinded with a 2/3 vote from the Board. The motion failed.

Motion made, seconded, and carried to table the motion until the next meeting. There was one nay.

12) Payment in Lieu of Taxes (P.I.L.O.T.): The Board reviewed and discussed the WSWMD/ Town of Brattleboro P.I.L.O.T. MOU. Ms. Ameen noted the MOU states the MOU will be reviewed in three years and is dated Feb. 29, 2012. The Board agreed to discuss the P.I.L.O.T with the Town of Brattleboro. Mr. Damato and Ms. Ameen volunteered to meet with the Town of Brattleboro.

13) Executive Session (if needed): None

14) Other Business as Legally Allowed: None

15) Adjournment: Motion made, seconded and carried to adjourn the meeting:The meeting was adjourned at 9:15 p.m.

Kristen Benoit

Program Coordinator/District Clerk

Board of Supervisor’s Meeting

327 Old Ferry Road, Brattleboro, VT 05301

September 14, 2017 at 7:00 pm

Meeting Notice & Agenda

  1. Changes and/or Additions to Agenda
  2. Consider Election of Board Chair – Rotating Chair
  3. Approval of Minutes – August 10, 2017
  4. Approval of Minutes – August 31, 2017
  5. Approval of Check Register – August 2017
  6. Financial Report Review – August 2017
  7. Program Coordinator’s Report
  8. Executive Directors Report
  9. Consider Sale of MRF Equipment (See enclosed WSWMD Net Book Value Asset List)
  10. Consider Termination Agreement for Whitingham Withdrawal
  11. Rejoining Fees for Towns that Withdraw
  12. Payment In Lieu of Taxes (P.I.L.O.T.)
  13. Executive Session (if needed)
  14. Other Business as Legally Allowed
  15. Adjournment

WINDHAM SOLID WASTE MANAGEMENT DISTRICT (WSWMD)
BRATTLEBORO, VERMONT
BOARD OF SUPERVISORS MEETING
MINUTES OF AUGUST 10, 2017

BOARD MEMBERS PRESENT: Jan Ameen, Acting Chair, Westminster; John Allen, Brattleboro; David Jones, Brookline; Lester Dunklee, Dummerston; Cheryl Franklin, Guilford; Lewis Sumner and Cara Cheyette, Halifax; Judy Flower, Jamaica; Tony Gordon, Marlboro; Shannon Meckle, Newfane; Dan Toomey, Putney; James Damato, Readsboro; Gig Zboray, Readsboro and Whitingham; Irvin Stowell, Townshend; Tim Franklin, Vernon; Nancy Meinhard, Wardsboro; Clyde Twitchell, Whitingham; and Merrill Mundell, Wilmington.

BOARD MEMBERS ABSENT: Brandie Starr, Brattleboro; Thomas Baltrus and Kevin Stein, Dover; Michelle Cherrier, Dummerston; Sheila Morse, Guilford; Andy Coyne, Jamaica; Stillman Vonderhorst, Marlboro; Albert Dupell, Stratton; Dale West, Townshend; and Tom Consolino, Wilmington.

WSWMD STAFF PRESENT: Robert Spencer, Executive Director, Kristen Benoit, Program Coordinator/District Clerk; Phil Baker, Scalehouse Attendant; and Dale Bessette, Scalehouse Attendant/Truck Driver.

OTHERS PRESENT: None

Ms. Ameen called the Meeting to order at 7:00 p.m.

1) Changes to the Agenda: The Board agreed to the following Agenda change:

  • add Town of Whitingham Update.

2) Consider Election of Board Chair: The Board discussed a “rotating Chair.” Ms. Meinhard and Mr. Toomey volunteered to serve as chair on a rotating basis. Attorney Callahan will be consulted to verify a “rotating Chair” is permitted per WSWMD Charter.

3) Approval of Minutes – June 8, 2017 – Motion made, seconded, and carried to accept the minutes of June 8th as amended. There was 1 abstention.

4) Approval of Check Register – June 2017 and July 2017: Mr. Spencer reported on various expenditures on the Check Registers.

Motion made, seconded, and carried to approve the June and July Check Registers.

5) Financial Report Review – June 2017 and July 2017: The Board of Supervisors reviewed and discussed the Financial Reports.  

Motion made, seconded, and carried to accept the June 30th Financial Report.

Motion made, seconded, and carried to accept the July 31st Financial Report.

6) Program Coordinator’s Report:Ms. Benoit reported on various programs including backyard composting and transfer station composting workshops, Year 2 - Solid Waste Implementation Plan (SWIP) Report, new requirements for Year 3 - SWIP, ReTrac reporting, outreach including new radio ads, and school and business outreach.

7) Executive Director’s Report:Mr. Spencer reported on recent cosmetic updates to WSWMD administration offices, new WSWMD exterior sign, installation of security cameras, Department of Corrections Contract, and WSWMD compost marketing including a new retail distributor.

8) Town of Whitingham Meeting Update and Withdrawal: Ms. Ameen reported on the Special Executive Board Meeting with the Town of Whitingham Selectboard. Mr. Spencer informed the Board the Town of Whitingham voted to withdraw from the District effective June 30th 2018. The Board reviewed and discussed withdrawal requirements including indebtness, per WSWMD Charter.

9) Solar Project Update: Mr. Spencer reported on updates with the solar project including a recent delay in construction due to needed equipment by Green Mountain Power.

10) Compost Marketing: Compost marketing was previously discussed under agenda item #7, Executive Director’s Report.

11) Transfer Station Operating Hours: Mr. Spencer reported on new extended hours at the WSWMD Transfer Station.  

12) MRF Closure Status: Mr. Spencer informed the Board the District is no longer collecting or processing commingle or paper in the MRF, but it will continue to bale and sell cardboard due to its potential to generate revenue.   Cardboard is still being baled and marketed.

13) Consider Sale of MRF Equipment: Mr. Spencer informed the Board Trevor Mance, of TAM Waste Management, submitted a request to purchase the glass crusher and 2 conveyor belts. Mr. Spencer did receive an estimate from the manufacturer on the market value of the glass crusher. Mr. Mance also suggested a possible trade of a front-end-loader for the glass recycling equipment. The Board was not supportive of the purchase or trade and requested a completed list of assets and their estimated value be prepared for the September Board Meeting.

14) Consider Purchase of New Equipment: None.

15) Windham County Clean Energy Grant: Mr. Spencer reported on recent develops in the Windham County Clean Energy Grant which includes a feasibility study of anaerobic digestion and food waste depackaging technology.

16) Recycling Roll-off Containers Loans to Towns Memorandum of Understanding (MOU): Mr. Spencer reviewed the MOU with the Board and stated photographs of each box will accompany the MOU.

17) Executive Session (if needed): None

18) Other Business as Legally Allowed: None

19) Adjournment: Motion made, seconded and carried to adjourn the meeting: The meeting was adjourned at 8:56 p.m.

Kristen Benoit

District Clerk