WINDHAM SOLID WASTE MANAGEMENT DISTRICT (WSWMD)
BRATTLEBORO, VERMONT
FINANCE COMMITTEE MINUTES OF FEBRUARY 16, 2017

COMMITTEE MEMBERS PRESENT: Merrill Mundell, Chair, Wilmington; Cheryl Franklin, Guilford; Louis Bruso, Jr., Jamaica; Tony Gordon, Marlboro; Jim Damato, Readsboro; Tim Franklin, Vernon; and Jan Ameen, Westminster.

COMMITTEE MEMBERS ABSENT: David Schoales, Brattleboro

WSWMD STAFF PRESENT: Bob Spencer, Executive Director; Kristen Benoit, Program Coordinator/District Clerk; Phil Baker, Scalehouse Attendant; and Skip Bonnett, Assistant Operations Manager/Lead Truck Driver.  

OTHERS PRESENT: John Allen, Brattleboro Representative and Irvin Stowell, Townshend Representative.

Mr. Mundell called to Meeting order at 5:30 p.m.  

1) Changes and/or Additions to Agenda: None  

2) Approval of Minutes from 1/12/17: Motion made, seconded, and carried to approve the Minutes of January 12, 2017, as amended.

3) Review of January 2017 Check Register: The Finance Committee reviewed and discussed various expenditures on the check register.  

4) Review of January 2017 Financials: The Finance Committee reviewed and discussed the WSWMD Financial Statements for the Seven Months Ending January 31, 2017, including the deficit, net asset value, prepaid assessments, cash on hand, post-closure liability, short-term loans, and MRF closure costs.

5) Discuss MRF Closure and Potential to Continue MRF Operations: The Finance Committee discussed continued MRF operation for member towns that may want to continue the service due to the high costs of privatizing the services.

6) Executive Session (if needed): None

7) Next Financial Committee Meeting: March 9th, at 5:30 p.m.

8) Other Business as Legally Allowed: The Finance Committee discussed access permit fees and expenses associated with collection and hauling of recyclable materials.

9) Adjournment:  The meeting was adjourned at 6:55 p.m. 
                
Kristen Benoit, District Clerk

Finance Committee

will hold a Meeting on

Thursday, February 16, 2017 at 5:30 P.M.

at the District Office

327 Old Ferry Road, Brattleboro, VT

NOTICE & AGENDA

1) Changes and/or Additions to Agenda

2) Approval of Minutes of 01/12/17

3) Review of January 2017 Check Register

4) Review of January 2017 Financials

5) Discuss MRF Closure and Potential to Continue MRF Operations.

6) Executive Session (if needed)

7) Next Finance Committee Meeting

8) Other Business as Legally Allowed

9) Adjournment

WINDHAM SOLID WASTE MANAGEMENT DISTRICT (WSWMD)

BRATTLEBORO, VERMONT

FINANCE COMMITTEE MINUTES OF January 12, 2017

COMMITTEE MEMBERS PRESENT: Merrill Mundell, Chair, Wilmington; Tony Gordon, Marlboro; Louis Bruso, Jr., Jamaica; Cheryl Franklin, Guilford; Tim Franklin, Vernon; Jim Damato, Readsboro; and Jan Ameen, Westminster.

COMMITTEE MEMBERS ABSENT: David Schoales, Brattleboro.

WSWMD STAFF PRESENT: Bob Spencer, Executive Director; Kristen Benoit, Program Coordinator/District Clerk; Dale Bessette, MRF Sorter/Substitute Scalehouse Attendant; and Skip Bonnett, Assistant Operations Manager/Lead Truck Driver; Vicki Hayes, Admin/Bookkeeper.

OTHERS PRESENT: Stillman Vonderhorst, Marlboro

Mr. Mundell called the Meeting to order at 5:40 p.m.

1) Changes and/or Additions to Agenda: None

2) Approval of Minutes from 12/8/16: Motion made, seconded, and carried to approve the Minutes of December 8th.

3) Review of December 2016 Check Register: The committee reviewed the register and discussed some of the expenses.

4) Review of December 2016 Financials: The Finance Committee reviewed the Financials for December 2016. Several line items were discussed. The current deficit and status of the Net Liquid Assets was reviewed.

5) Discuss Potential Rejoining Fee: The Finance Committee discussed the merits of a fee to rejoin the district and would prefer a commitment to rejoin for 3-5 years.

6) Discuss MRF Closure Options and Closure Cost Allocation Plan: Ms. Hayes explained the need for the closure cost funds in July. The committee thought it would be best to pursue a Short Term Loan to fund the costs up front and to bill the Towns as part of the quarterly assessment. Mr. Spencer agreed to do some research on a loan and bank requirements.

7) Discuss Organic Tip Fee Reduction and Impact on FY 18 Budget: There was a discussion regarding the need to reduce the tip fee for Brattleboro organics. TTT has agreed to bring us additional food scraps to offset the reduction in revenue so as not to impact the FY18 budget. There was additional discussion regarding the need for market-rate pricing within the district and the possibility of a Flow Control Ordinance.

A motion was made to Recommend to the Board of Supervisors that they approve the reduction of tip fees on Organics to $50 per ton for in-district suppliers. Seconded and Carried.

8) Consider Options for Financial Deficit for CY and Prior: There was a discussion regarding the deficit with no conclusions.

9) Preliminary Audit Results: There was a discussion on the preliminary findings. Ms Hayes and Mr. Spencer are to discuss the results with the auditors next week.

10) Executive Session (if needed): None

11) Next Finance Committee Meeting: February 9, 2017 @ 5:30 PM

12) Other Business as legally allowed: None

13) Adjournment: The meeting was adjourned at 6:48 p.m.

Vicki Hayes Bookkeeper/Admin