WINDHAM SOLID WASTE MANAGEMENT DISTRICT (WSWMD)

BRATTLEBORO, VERMONT

FINANCE COMMITTEE MINUTES OF January 12, 2017

COMMITTEE MEMBERS PRESENT: Merrill Mundell, Chair, Wilmington; Tony Gordon, Marlboro; Louis Bruso, Jr., Jamaica; Cheryl Franklin, Guilford; Tim Franklin, Vernon; Jim Damato, Readsboro; and Jan Ameen, Westminster.

COMMITTEE MEMBERS ABSENT: David Schoales, Brattleboro.

WSWMD STAFF PRESENT: Bob Spencer, Executive Director; Kristen Benoit, Program Coordinator/District Clerk; Dale Bessette, MRF Sorter/Substitute Scalehouse Attendant; and Skip Bonnett, Assistant Operations Manager/Lead Truck Driver; Vicki Hayes, Admin/Bookkeeper.

OTHERS PRESENT: Stillman Vonderhorst, Marlboro

Mr. Mundell called the Meeting to order at 5:40 p.m.

1) Changes and/or Additions to Agenda: None

2) Approval of Minutes from 12/8/16: Motion made, seconded, and carried to approve the Minutes of December 8th.

3) Review of December 2016 Check Register: The committee reviewed the register and discussed some of the expenses.

4) Review of December 2016 Financials: The Finance Committee reviewed the Financials for December 2016. Several line items were discussed. The current deficit and status of the Net Liquid Assets was reviewed.

5) Discuss Potential Rejoining Fee: The Finance Committee discussed the merits of a fee to rejoin the district and would prefer a commitment to rejoin for 3-5 years.

6) Discuss MRF Closure Options and Closure Cost Allocation Plan: Ms. Hayes explained the need for the closure cost funds in July. The committee thought it would be best to pursue a Short Term Loan to fund the costs up front and to bill the Towns as part of the quarterly assessment. Mr. Spencer agreed to do some research on a loan and bank requirements.

7) Discuss Organic Tip Fee Reduction and Impact on FY 18 Budget: There was a discussion regarding the need to reduce the tip fee for Brattleboro organics. TTT has agreed to bring us additional food scraps to offset the reduction in revenue so as not to impact the FY18 budget. There was additional discussion regarding the need for market-rate pricing within the district and the possibility of a Flow Control Ordinance.

A motion was made to Recommend to the Board of Supervisors that they approve the reduction of tip fees on Organics to $50 per ton for in-district suppliers. Seconded and Carried.

8) Consider Options for Financial Deficit for CY and Prior: There was a discussion regarding the deficit with no conclusions.

9) Preliminary Audit Results: There was a discussion on the preliminary findings. Ms Hayes and Mr. Spencer are to discuss the results with the auditors next week.

10) Executive Session (if needed): None

11) Next Finance Committee Meeting: February 9, 2017 @ 5:30 PM

12) Other Business as legally allowed: None

13) Adjournment: The meeting was adjourned at 6:48 p.m.

Vicki Hayes Bookkeeper/Admin

Finance Committee

will hold a Meeting on

Thursday, January 12,2017 at 5:30 P.M.

at the District Office

327 Old Ferry Road, Brattleboro, VT

NOTICE & AGENDA

1) Changes and/or Additions to Agenda

2) Approval of Minutes of 12/08/16

3) Review of December 2016 Check Register

4) Review of December 2016 Financials

5) Discuss Potential District Rejoining Fee

6) Discuss MRF Closure Options and Closure Cost Allocation Plan

7) Discuss Organic Tip Fee Reduction and Impact on FY18 Budget

8) Consider Options for Financial Deficit CY and Prior

9) Preliminary Audit Results

10) Executive Session (if needed)

11) Next Finance Committee Meeting

12) Other Business as Legally Allowed

13) Adjournment

WINDHAM SOLID WASTE MANAGEMENT DISTRICT

BRATTLEBORO, VERMONT

FINANCE COMMITTEE MINUTES SPECIAL MEETING

December 4, 2014

COMMITTEE MEMBERS PRESENT: Merrill Mundell, Chair, Wilmington; Tony Gordon; Marlboro; James Damato, Readsboro and Jan Ameen, Westminster

COMMITTEE MEMBERS ABSENT: David Schoales, Brattleboro

WSWMD STAFF PRESENT: Robert Spencer, Executive Director; Phil Baker, Operations Manager; Kristen Benoit Office Manager/Program Coordinator and John (Skip) Bonnett, Assistant Operations Manager

OTHERS PRESENT: Louis Bruso, Jr., Chair of Board of Supervisors; Paul Grandmaison, Certified Public Accountant; Cheryl Franklin, Guilford Board of Supervisor; Patrick Moreland, Brattleboro Interim Town Manger; Peter Gaskill, Triple T Trucking; and Trevor Mance and Mary Beth Maguire, TAM Waste Management.

The meeting was called to order by 6:01 p.m. by Mr. Mundell, Chair.

1) Changes to Agenda:

Mr. Bruso informed the Finance Committee there are new developments in the single stream proposals the District received from TAM Waste Management and Triple T Trucking/Casella Waste Systems and suggested the Finance Committee discuss single stream recycling versus dual stream recycling first on the agenda.

1a) Single Stream Recycling Versus Dual Stream Recycling:

Mr. Bruso passed out a single stream/dual stream recycling comparison spreadsheet. Mr. Bruso informed the Committee the Town of Brattleboro received a proposal from Triple T Trucking to convert to single stream recycling and noted this would result in a loss of incoming materials for the WSWMD. The Finance Committee reviewed and discussed the spreadsheet. Mr. Bruso suggested the single steam budget be added to the agenda of the upcoming Board of Supervisor’s Meeting on December 11th. Ms. Ameen reminded the Committee the District does not yet know the implications of Act 148 (Vermont’s Universal Recycling Law) and stated it may not be prudent to convert to single stream recycling at this time. It was agreed the Finance Committee would recommend a dual stream budget for fiscal year 2016 to the Board of Supervisors.

Mr. Moreland asked the Finance Committee to evaluate a “fee for service” and the distribution of costs/ expenses for member communities.

3) FY 2016 Budget:

The Finance Committee reviewed and discussed the proposed FY 2016 budget, including but not limited to, potential lease income from the former Carbon Harvest Energy facility, potential income from the proposed solar array, and worker’s compensation insurance. It was noted the budget reflects an increase of 5.6% increase in assessments. Ms. Benoit passed out a spreadsheet showing the monetary increase to each town with the 5.6% increase.

Motion made, seconded and carried the Finance Committee propose to the Board of Supervisors

the budget currently listed as the Dual Stream Fiscal Year 2016 Budget, which reflects an assessment of $517,532.00.

The Finance Committee discussed the Public Hearing and agreed the hearing would be held on December 30, 2014 at 6:00 p.m.

2) Approval of Minutes: November 13, 2014:

Motion was made, seconded and carried to approve the Minutes of November 13th as presented.

4) Other Business as Legally Allowed:

None

5) Executive Session – (if needed):

None

6) Adjournment:

Motion was made, seconded, and carried to adjourn the meeting.

The meeting was adjourned at 7:51 p.m.

Kristen Benoit, District Clerk