WINDHAM SOLID WASTE MANAGEMENT DISTRICT   Policy and Personnel Committee meeting

March 22, 2018 DRAFT agenda

Day/date/time:                       Thursday 03/29/2018  7:00 pm

Committee members present: Dan Toomey-Putney, Nancy Meinhard-Wardsboro, Jan Ameen-Westminster, David Jones-Brookline, Michelle Cherrier-Chair-Dummerston, Tony Gordon-Marlboro

WSWMD staff present:          

Board of Supervisors attendees:                        Visitor attendees:

Tonight’s agenda:  

1. Agenda Additions/Changes

2. Approval of Minutes – last meeting May 5, 2016

3. Consider and approve new committee chair: Dan Toomey has volunteered

4. Consider next meeting agenda items, to include pending business items a - e:

   a. Finalize discussion regarding these items and questions pertaining to policies in the Personnel Handbook:

   b. How shall WSWMD implement the ANR Vermont state DEC written audit recommendations?

  1. SEP recap discussion:
  • SEP is now set up to be reported as a line item on a W-2? WSWMD must have it marked on the employees W-2; box 13 must be checked off.
  • Per V.Hayes- At 12/31 she will provide a list of employees who have a SEP account to our payroll company. At this time, all employees are participating.
  • Question for the Board of Supervisors: Should we continue with 5% contribution? Or perhaps lower our contribution during low revenue years? This item has been referred to the finance committee.

    b. AFLAC recap:   participating employees now have the additional insurance as a payroll deduction.

   c. Finalize any changes to the Personnel Handbook from 2016, for approval by Board of Supervisors at next

    meeting.

   d. Review and retire obsolete job descriptions since the MRF closed on 7/1/17.

   e. Write and recommend a new job description for the office manager, Vicki Hayes.

8. Executive session (if needed) No

  1. Vote 1: is business detrimental to WSWMD to discuss in open, public meeting?         Vote 2: shall we enter executive session?

7. Other business as legally allowed None

8. Adjournment

NOTE: the next Policy & Personnel committee meeting

NOTE: the next Policy & Personnel committee meeting is To Be Determined

Provided by Michelle Cherrier 03/17/18           WSWMD Policy Comm meeting draft agenda 03/17/18.docx