WINDHAM SOLID WASTE MANAGEMENT DISTRICT (WSWMD)

BRATTLEBORO, VERMONT

FINANCE COMMITTEE MINUTES OF

JUNE 14, 2018

COMMITTEE MEMBERS PRESENT: Merrill Mundell, Chair, Wilmington; Patrick Moreland, Brattleboro; Cheryl Franklin, Guilford; Tim Franklin, Vernon.

COMMITTEE MEMBERS ABSENT: Jan Ameen, Westminster; Jim Damato, Readsboro.

WSWMD STAFF PRESENT: Bob Spencer, Executive Director; Vicki Hayes, Office Manager/Bookkeeper, Dick Petrie, Yard Operations, Dale Bessette, Yard Operations.

OTHERS PRESENT: Michelle Cherrier, Chair, Dummerston; Gig Zboray, Whitingham; Lou Brusso, Frank Ruffulo, Sky Solar Holdings

Mr. Mundell called to Meeting order at 6:01 p.m. 

1) Changes and/or Additions to Agenda: None

2) Approval of Minutes from May 10, 2018: Motion made to approve minutes with no changes, seconded, and carried to approve the Minutes of May 10, 2018.

3) Review of May 2018 Check Register: The Committee reviewed and discussed various items on the check register

4) Review of May 2018 Financials and MRF Closure Costs: Vicki reviewed the financial results with the committee.  Various line items were discussed.  The Committee discussed the status of the MRF Closure Costs and ANR repayment requirements. Bob explained that he was informed byANR that there would be no repayment of the MRF Grant required. Bob and Vicki will send a letter to the Towns explaining no Q4 MRF closure assessment.

5) Discussion of Loader Purchase:  Bob reviewed the status on the loader.  He explained that several machine options have been tested.  It has been decided that the JD 644 is the best route to go.  Various options for funding were discussed.  Bob explained we were awarded a USDA Grant for $17,500.00 to be applied to this loader. Proceeds of the sale of the Lull would also be applied towards the purchase.

Bob also discussed Puchasing Policy and the Charter requirements for long term funding. Dan Richardson gave his legal opinion in an email to Bob,  that the Board does not need to go for town meeting approval for long term indebtedness since this is an essential piece of equipment. Patrick offered to send the Brattleboro contacts for loans.

6) Status of Financial Analysis of Organics Operation:  Bob discussed the assumptions used in developing the Business Plan of the Organics Operation.  Growth assumptions were discussed. Frank Ruffulo, of Sky Solar Holdings spoke about their interest in developing an anerobic digestion facility.

7) Executive Session (if needed):  None

8) Next Finance Committee Meeting: July 12, 2018 @ 6PM

9) Other Business as Legally Allowed:  None

10) Adjournment:  Meeting was adjourned @ 6:57 PM

Vicki Hayes

Office Manager/Bookkeeper