WINDHAM SOLID WASTE MANAGEMENT DISTRICT (WSWMD)

BRATTLEBORO, VERMONT

FINANCE COMMITTEE MINUTES OF

SEPTEMBER 14, 2017

COMMITTEE MEMBERS PRESENT: Merrill Mundell, Chair,Wilmington; Jan Ameen, Westminster; Tony Gordon, Marlboro; Jim Damato, Readsboro.

COMMITTEE MEMBERS ABSENT: Tim Franklin,Vernon; Cheryl Franklin, Guilford.

    

WSWMD STAFF PRESENT: Bob Spencer, Executive Director; Vicki Hayes, Office Manager/Bookkeeper; Kristen Benoit, District Clerk/Program Coordinator; Dale Bessette, Scalehouse & Yard Operator.

OTHERS PRESENT: Trevor Mance, TAM; Rich Smith, TAM.

Mr. Mundell called to Meeting order at 5:33 p.m.

1) Changes and/or Additions to Agenda: Add discussion on purchase of equipment by TAM.

1A) Discussion on Purchase of Equipment by TAM: Bob described the process used to value the Stedman unit, the trommel, shaker and conveyors. Trevor discussed his thoughts on his purchase offer of $32,500.00 He also offered $6,300.00 on two condo rolloff units. The Committee decided to discuss further with the Board of Supervisors.

2) Approval of Minutes from 8/17/17: Motion made, seconded, and carried to approve the Minutes of August 17, 2017.

3) Review of August 2017 Check Register: There was discussion on various expenditures, Vicki provided answers.

4) Review of August Financials and MRF Closure Costs: The Finance Committee reviewed and discussed the Financial Statements. Vicki reviewed August at line level detail to discuss changes and budget differences from prior fiscal year. Future revenue streams were discussed. The current surplus of $68,963.17 was discussed. The YTD MRF Closure Costs were reviewed and potential favorability to the $94,213 special assessment was also reviewed. Status of the loan repayment was also discussed.

5) Consider a Cost to Rejoin WSWMD after Withdrawal: The Committee considered the possibility of charging a rejoining fee to come back into the District. It was decided to recommend that the board install a rejoining fee of $5,000.00.

Motion was made, seconded and carried to recommend the Board of Supervisors install a Rejoining

Fee of $5,000.00 to reenter the Windham Solid Waste Management District after withdrawal.

6) Discuss FY 19 Budget Plans: Vicki recommended that the staff create a ‘business as usual’ budget, and a second budget with capital expenditures for the composting operation. Jim asked that it be done with an eye to revenue generation. The two versions are to be prepared for consideration at the next committee meeting.

7) Executive Session: None

8) Next Finance Committee Meeting: October 12, 2017 @ 5:30

9) Other Business as Legally Allowed: None.

10) Adjournment: Meeting was adjourned @ 6:51 PM

Vicki Hayes

Office Manager/Bookkeeper