WINDHAM SOLID WASTE MANAGEMENT DISTRICT (WSWMD)

BRATTLEBORO, VERMONT

FINANCE COMMITTEE MINUTES OF April 13, 2017

COMMITTEE MEMBERS PRESENT: Merrill Mundell, Chair, Wilmington; Cheryl Franklin, Guilford; Louis Bruso, Jr., Jamaica; Tony Gordon, Marlboro; Jim Damato, Readsboro; Tim Franklin, Vernon.

COMMITTEE MEMBERS ABSENT: Jan Ameen, Westminster

WSWMD STAFF PRESENT: Bob Spencer, Executive Director; Kristen Benoit, Program Coordinator/District Clerk; Vicki Hayes, Admin/Bookkeeper, Dale Bessette, MRF Sorter.

OTHERS PRESENT: Peter Elwell, Brattleboro Town Manager, Gig Zboray, Whitingham.

Mr. Mundell called to Meeting order at 5:35 p.m.

1) Changes and/or Additions to Agenda: The Committee agreed to add a discussion of Whitingham’s non-payment of Q3 assessment as item 4A.

2) Approval of Minutes from 3/9/17: Motion made, seconded, and carried to approve the Minutes of March 9, 2017.

3) Review of March 2017 Check Register: The Finance Committee reviewed and discussed various expenditures on the check register.

4A) Discussion of Whitingham non-payment: It was moved, seconded and approved to have the discussion in Executive Session.

Committee met in Executive Session at 5:50 PM. Session ended at 6:12PM. No decisions made.

4B) Review of March 2017 Financials: The Finance Committee reviewed and discussed the Financial Statements for March, including the deficit, net asset value, prepaid assessments, cash on hand, post-closure liability, short-term loans, and MRF closure costs and asset sales.

5) Consider Full-time Staff Positions for Convenience Center, Compost Facility Operations, and Potential Cardboard Baling: Mr. Spencer requested to increase FY 18 yard staffing to 3 FT postions vs. 2.5 in the budget, and retaining full office staff. He explained the need for the staff increase and discussed the viability of covering the additional expense through a cardboard baling operation, which would bring in additional revenue. There was discussion of the possibility of increasing the OCC volumes through materials from the district towns.

A motion was made, seconded and carried to recommend the increase in staffing and the baling operation to the full Board.

6) Executive Session (if needed): None.

9) Next Finance Committee Meeting: May 11, 2017 @ 5:30 PM

10) Other Business as Legally Allowed: None.

11) Adjournment: Meeting was adjourned @ 6:45PM

Vicki Hayes

admin/Bookkeeper