WINDHAM SOLID WASTE MANAGEMENT DISTRICT (WSWMD)

BRATTLEBORO, VERMONT

FINANCE COMMITTEE MINUTES OF November 10, 2016

COMMITTEE MEMBERS PRESENT: Merrill Mundell, Chair, Wilmington; David Schoales, Brattleboro; Louis Bruso, Jr., Jamaica; Tony Gordon, Marlboro; and Jan Ameen, Westminster.

COMMITTEE MEMBERS ABSENT: Cheryl Franklin, Guilford; Jim Damato, Readsboro; and Tim Franklin, Vernon.  

WSWMD STAFF PRESENT: Bob Spencer, Executive Director; Kristen Benoit, Program Coordinator/District Clerk; Dale Bessette, MRF Sorter/Substitute Scalehouse Attendant; Phil Baker, Scalehouse Attendant; and Skip Bonnett, Assistant Operations Manager/Lead Truck Driver.

OTHERS PRESENT: None

Mr. Mundell called to Meeting order at 5:35 p.m.

1) Changes and/or Additions to Agenda: The Finance Committee agreed to discuss a “contingency budget” that includes potential revenue and allocation of funds from the development of the solar array. The “contingency budget” will be discussed after Agenda item #4.

2) Approval of Minutes from 10/16/16: Motion made, seconded, and carried to approve the Minutes of October 13th.

3) Review of October Check Register: The Finance Committee reviewed and discussed various expenditures on the check register.

4) Review of October 2016 Financials: The Finance Committee reviewed and discussed the WSWMD Financial Statements for the Four Months Ending October 31, 2016, including the deficit, sale of recycled materials, commodity markets, compost sales and expenses, net liquid assets, and post closure expenses.

4B) Contingency Budget: The Finance Committee discussed the allocation of potential revenue generated from the Solar Land Lease and Development Agreement.  Potential uses may included:

  1. Reduce assessments
  2. MRF/trucking capital improvements
  3. Development of composting facility or equipment
  4. Purchase electrical generating facility
  5. Buy concrete pad and metal building that is part of 2.35 acre lease
  6. Reimburse post closure funds and/or create a reserve fund
  7. Deferred maintenance on building and grounds

5) Executive Session (if needed): None

6) Next Financial Committee Meeting: December 8th, at 6:00 p.m.

7) Other Business as Legally Allowed: The Finance Committee discussed the proposed FY 2018 Proposed Budget and a new assessment model that includes a 20% surcharge for transfer station towns. The Finance Committee discussed the Budget’s Public Hearing to be held on December 6th at 5:00 p.m.

8) Adjournment: The meeting was adjourned at 5:45 p.m.

                                               

Kristen Benoit, District Clerk